VAT registers in Italy (registri Iva) are used to record all
VAT-relevant transactions and form the basis for:
- periodic VAT settlement
- quarterly VAT report
- annual VAT declaration
- tax audits
The following three VAT registers must be kept.
Register of issued invoices (registro fatture emesse)
This register records issued invoices in sequential order.
Mandatory details for each invoice:
- sequential invoice number
- date of issue
- VAT tax base
- VAT amount
- applicable VAT rate (for example 4%, 5%, 10%, 22%)
- customer data
Register of daily takings (registro dei corrispettivi)
This register mainly concerns transactions with final consumers for which no
invoice is normally issued, such as in retail trade or the catering sector.
Individual transactions are not recorded; instead, the total daily amount is registered.
Mandatory details per day:
- VAT tax base
- VAT amount
- applicable VAT rate (for example 4%, 5%, 10%, 22%)
Register of incoming invoices (registro acquisti)
The purchase register documents incoming invoices.
Mandatory details for each purchase invoice:
- invoice number
- date of issue
- VAT tax base
- VAT amount
- applicable VAT rate (e.g. 4%, 5%, 10%, 22%)
- supplier data
Who is required to keep VAT registers?
All VAT-liable businesses and self-employed professionals are required to keep
VAT registers, regardless of whether they apply the ordinary or simplified
accounting system.
Certain exceptions apply, including taxpayers under the
flat-rate scheme (regime forfettario).
The VAT registers are normally kept by the tax advisor and must be presented
to the tax authorities upon request.